Hayes Township Clerk

Debra Hoyt
(989) 539-7128 Ext. 3


  • Maintains custody of all township records
  • Maintains general ledger
  • Prepares warrants for township checks
  • Records and maintains township meeting minutes
  • Keeps the township book of oaths
  • Responsible for regular and special meeting notices
  • Publishes board meeting minutes (if taxable value is $84 million in 2015, annually indexed, or a charter township)
  • Keeps voter registration file and conducts elections
  • Chair of township elections commission
  • Keeps township ordinance book
  • Prepares financial statements
  • Delivers tax certificates to supervisor and county clerk
    by September 30
  • Must appoint a deputy
  • Must post a surety bond

Surety Bond Information (June 2013 Hello, MTA …?) (PDF)

Michigan Election Law, MCL 168.31(l), stipulates that all newly elected and appointed township election officials must complete the Election Officials Accreditation process within six months prior to conducting their first election. Go to the Secretary of State’s website for more information.

Core Competencies

In addition to the duties required by law, a township clerk will benefit from developing skills and knowledge in several core areas:  Township Clerk Core Competencies (PDF)

Notary Public

A clerk is not required by law to be a notary public, but many clerks or other township personnel find it to be a practical service. As an elected official, a clerk cannot be required to be a notary, but a township board could require a township employee to be a notary as part of a job description. A surety bond is required as part of the notary application.